Author kit & checklist
In order to complete the submission process, you will need to go through the following steps:
- Revise your paper based on reviewers' comments.
- Prepare a camera-ready paper according to layout guidelines below. Make sure that your final PDF file passes the PDFexpress conformance test (the best way is to use its free PDF conversion service). Please follow the instructions below.
- Prepare a one-page summary for the Conference Digest according to the format below.
- Submit BOTH your camera-ready paper and the one-page summary through the on-line upload system by final paper submission deadline. Please update the paper information if necessary. Accepted papers in final form must be received no later than April 20, 2007. This is a hard deadline, due to the time needed to complete the printing and publishing procedures.
- Fax your IEEE copyright transfer agreement (form) to the Program Chair at fax number +385 1 6129-785 or +385 1 6129-809.
Signed copyright form must be received no later than April 20, 2007. Otherwise, the paper will not be included in the conference proceedings.
- Register for the conference no later than April 20, 2007 (early registration deadline). Please note that to complete the registration we must receive your payment by that date as well. Otherwise, the paper will not be included in conference proceedings.
- Make travel and hotel arrangements. If you need a visa, please apply for it well in advance. If you need an invitation letter, please see instructions.
- If you plan to stay at the conference hotel, Divani Caravel, remember that the deadline for booking at the conference rate is April 20, 2007.
- Keep an eye on preliminary program as you prepare your presentation.
- See you in Athens! :-)
Note:
Please make all the required corrections before submitting the final version. The final version will be reviewed by one person in order to assure that the required changes have indeed been included and that the paper conforms to the final submission guidelines.
- Quick links
- Style files and templates
- PDF conformance
- One-page summary for conference digest
- Web upload
- IEEE Copyright form
- Invitation letters [New!]
1. The final paper must be submitted in Portable Document Format (PDF), via Web upload. The document must not be encrypted, locked, or otherwise write-protected. Please make sure that the final PDF passes the PDF eXpress check.
2. A one-page summary for the Conference Digest must be submitted in MS Powepoint format, according to the format below.
Paper format
Use standard IEEE double-column format for conferences. The first page of the paper, centered on the top below the top margin, should include the paper title, the authors' names and their affiliations, an abstract, and keywords. Six pages are allowed for each paper. Up to two additional pages (total of eighht) will be permitted for a total charge of 100 EUR. Papers longer than 8 pages are NOT acceptable. Illustrations and references are included in the page count. Papers should adhere to the standard IEEE double-column format for conferences. The following style files and templates are available for preparing the paper.
PLEASE NOTE THAT THE TEMPLATE FOR BEEN SLIGHTLY MODIFIED TO FIT A4 PAPER SIZE (also, e-mail addresses of all authors are not listed below the title). These style files have been taken over from the ISIE 2005 conference.
| LaTeX template file (tex and pdf) a sample file (obtained by using the "IEEEtran.cls" and "IEEEbib.bst" above) with detailed instructions for paper formatting |
[ download ] |
| LaTeX style file "IEEEtrans.cls" with margin, page layout, font, etc. definitions |
|
| BiBTeX style files with bibliography style definitions |
[ download ] |
| Word 97/2000 template file (doc and pdf) a sample file with correct formatting and fonts with detailed instructions for paper formatting |
|
| One-page summary for Conference Digest [New!] (MS Powerpoint) |
[ PPT ] |
Please format your paper according to the instructions given above. Double-check the paper size in your page setup to make sure you are using the A4 size paper layout (210 x 297mm).
WE STRONGLY SUGGEST USING THE IEEE PDF eXpress SERVICE (free for MED'07 authors) FOR CONVERTING SOURCE FILES INTO PDF.
Other options include
using Acrobat Distiller or Ghostview/Ghostcript.
MS Word users can convert their papers to PDF by using http://createpdf.adobe.com. This is a free service that can convert MS Word to PDF.
If you use Acrobat Distiller please note :
The most common error found in files that fail to meet IEEE Xplore® compliance requirements is the failure to embed all fonts. The PDF requirement specifies in Section 7.2 that the following items are to be selected (i.e., checked) in the Adobe Acrobat Distiller "Fonts" tab:
- Embed All Fonts
- Subset All Embedded Fonts Below 100%
IEEE is very strict about the requirements for converting application files or PostScript files to full text PDF for inclusion in IEEE Xplore®. Detailed instructions may be found at the IEEE publications Web site. We recommend the use of PDF eXpress service, which is available to authors to test the compatibility of their papers. Papers that do not print correctly cannot be published. For best results, authors should avoid the use of custom half tones, bitmap pattern fills, and bitmap fonts. Use standard half tones and solid color or grey fills instead.
IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors:
1.
to make IEEE Xplore-compatible PDFs (Conversion function),
or,
2.
to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).
Steps for checking PDF conformance
1) Create your manuscript(s).
2) Proofread and check layout of manuscript (it is highly recommended
that you do this BEFORE going to IEEE PDF eXpress.)
3) Create IEEE PDF eXpress account (see "How to create IEEE PDF eXpress account below").
4) Upload source file(s) for Conversion; and/or PDF(s) for Checking.
5) Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The
site contains extensive instructions, resources, helpful hints, and
access to technical support.
6) Submit final, IEEE Xplore-compatible PDF(s) to the on-line paper submission
system. (Please note that PDF eXpress is NOT paper submission system, just a utility to check PDF conformance!!)
How to create IEEE PDF eXpress account
Click the icon below to proceed to the 
site to generate a PDF version of your file or check your PDF file for compatibility.
1. Access the IEEE PDF eXpress site (by clicking the icon above)
1a. New users:
Click “New Users - Click Here”. Enter med07 for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted. You will receive online and email confirmation of successful account setup.
1b. Previous users, but using it the first time for this conference:
Enter med07 for the Conference ID, your email address, and enter the password you used for your old account. When you click “Login”, you’ll receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference. Check that the contact information is still valid, and click “Submit”. You will receive online and email confirmation of successful account setup
1c. Returning users:
Enter med07 for the Conference ID, email address and password.
2. For each conference paper, click “Create New Title”.
3. Enter identifying text for the paper (title is recommended but not required).
4. Click “Submit PDF for Checking” or “Submit Source Files for Conversion”.
5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.
6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
| Options (choose one) |
If the PDF submitted fails the PDF check: | If you are not satisfied with the IEEE PDF eXpress-converted PDF: | If the PDF submitted passed the PDF Check, and you are satisfied with your IEEE PDF eXpress-converted PDF: |
| Option 1 | Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion | Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) | |
| Option 2 | Read the PDF Check report, then click “The PDF Check Report” in the sidebar to get information on possible solutions | Submit a PDF by clicking Try again, then Submit PDF for Checking | Submit your IEEE Xplore compatible PDF file to the MED' 2007 paper submission system following the instructions given on the Author information page. |
| Option 3 | “Request Technical Help” through your account | “Request a Manual Conversion” through your account |
IEEE PDF eXpress converts the following file types to PDF:
- Rich Text Format
- Freelance
- (La) TeX (DVI and all support files required)*
- PageMaker
- FrameMaker
- QuarkXpress*
- Word Pro
- Microsoft Word
- WordPerfect
Very detailed instructions (21 pg) on how to create IEEE PDF compliant files are available in PDF Specification for IEEE Xplore® - Version 4.01. Additional information may be found in FAQ for Authors.
3. ONE PAGE SUMMARY FOR THE CONFERENCE DIGEST
Use this MS Powerpoint template to create a one-page summary for each paper. This has to be submitted together with the final paper submission.
4. WEB UPLOAD
Submit your IEEE Xplore compatible PDF file to the MED' 2007 paper submission system. |
Before uploading your paper, please adhere to the following requirements:
- Please verify that the final version of your PDF file adheres to conformance requirements.
- The maximum document file size is 2MB (megabyte). To request an exception, contact the secretariat. Do NOT send files to this address; any such e-mails will be automatically rejected.
- Once you have your document file ready, have the following information handy before starting the submission process:
- The PDF file containing your submission
- Authors' names and e-mail address of the author who will serve as the main contact
- Paper title
- Text file containing the paper abstract, in plain ASCII text format (for copying and pasting into the Web form). The abstract length is limited to 500 characters. Please note that the abstract must not contain any special characters. Also, do not start the text with the word 'Abstract'.
Your paper will be visually inspected upon submission. If there is a problem with your submission, we will contact you to resolve the issue.
Once it is accepted for publication in Conference Proceedings, a paper cannot be published without a signed IEEE Copyright Form. This form will be required when submitting a final camera-ready paper (not for submitting the paper for review).
You can download the copyright form either here as [PDF] or [MS Word], or directly from IEEE Web site.
Fax the signed form to the Program Chair, Dr. Zdenko Kovacic, at fax number +385 1 6129-785 or +385 1 6129-809.
Signed copyright form must be received no later than April 20, 2007. Otherwise, the paper will not be included in the conference proceedings.
For more information, please refer to IEEE intellectual property rights.
6. INVITATION LETTERS
The Conference Secretariat will provide invitation letters only to authors of ACCEPTED papers, upon request.
Those who need such a letter, please contact by e-mail Ms. Dina Fragkedaki, dina@mail.tuc.gr.
Please include in your message COMPLETE information:
- full name
- address
- paper number
- paper title.
Incomplete requests will not be processed.